Organizing and Time
Management
After carefully laying out your plans, you have to
work with the execution using an organized structure to efficiently
manage time. Time Management tools involve a lot of organizational
aspects that limit and control the flow of resources.
A suggested organizational method you can do to
manage your time and to entail great results is by using Time
Estimates. First you need to know where your time goes or how
you would like to spend the rest of your day. If you work in an
office, calculate how much time you spend in your office and at
home. Time estimates will give you the idea of your workflow, your
efficiency in doing work, and your time to relax and rest. For
other time estimates, try considering these:
1. Time of Work The regular workload for most people is 8
hours, more or less. You have to maximize your time and energy
during this productive period. Work time should also follow
regulation that is created to sustain a harmonious atmosphere for
both employees and employers.
2. Personal time This is the time in which an individual
can have personal space and time for reflection. This can be either
a time to contemplate or rest for a while (during coffee breaks, a
prayer, or cigarette break). Personal time can be short but it is
very meaningful for an individual who is seeking refuge and silence
after a day of hustle and bustle. This is also a moment of
reflecting the time spent on other things like work and other
activities.
3. Interaction moments These are times spent talking with
colleagues, friends, relatives, and loved ones about relationships,
professional matters, personal things, or anything that concerns
the speaker and the listener. Usually we become unconscious on the
time spent for this activity but we should be aware of the many
things learned from interaction and socialization.
4. Time for Relaxation and Recreation This is the time
when you reward yourself after spending so many hours and days at
work. This is a time to feel free and to enjoy the moments of
life.
You can organize your time by creating a daily
agenda and by checking your agenda at the end of each day to track
down your schedule on a daily basis. Other suggestions include:
1. Keep an activity log in which all your activities,
either major or minor, can be written down and later on, be
analyzed by you. You would see that you have a remarkable capacity
to do so many things or, on the opposite side, there are so many
things that you have not done because of tardiness. This would also
help you become more aware of your strengths and your weaknesses.
You can also analyze your period of alertness and productivity
through this activity log.
2. Track-down your idle moments or your periods of
tardiness. For example, know what might have been the cause of
the delay of finishing tasks such as writing a report or going to
your appointment. This way, you would also know your weaknesses
when it comes to motivation and goal setting.
3. Know your personal histories, your family history, and
learning insights from the past. This way, you would recognize
the importance of time and how it has affected your development as
an individual or as part of your family or society.
4. You may also compare your work efficiency with the work
style of others. But this should not frustrate you if you see
that others leave you behind. Contrary to this, you should be
motivated to excel or to improve your condition if you see that you
are not working as fast or as efficient as they
are.
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